Sending videos through email is a convenient way to share and communicate. However, it's often the case that the video file is too large to send as an attached file - most email services limit the maximum file size for an attachment to 20 to 30 MB. To bypass this limitation, you can either compress the video to reduce its size, or upload it to a cloud service and send a download link. The former provides better security and faster access for recipients if your video file is not particularly huge.
This article will show you 3 effective ways to compress videos to reduce file size before emailing, ensuring hassle-free video compression while striking a balance between quality and portability.
Choose the right tool for you:
The most straightforward way to compress a video for email is to use a video compression tool that allows you to specify an expected output size. Cisdem Video Compressor is definitely one of the best picks.
This video compressor allows users to control the output file size by setting a compression ratio and provides a preview feature to check the video quality before compressing, saving trial and error costs. With its advanced compression algorithms, you'll be able to easily compress a video to a tenth of its original size and more while maintaining satisfactory video quality.
More benefits of Cisdem Video Compressor:
Follow the steps below to compress a video for email on PC:
Step 1. Download and install the compressor.
Free Download Windows 11/10/8/7
Step 2. Import video file.
Launch Cisdem Video Compressor, drag and drop your video file(s) to the main interface. Alternatively, click the "+" icon to browse and add files.
Step 3. Set up compression methods.
Move your mouse cursor to the "Percentage" field at the bottom left to set up a compression percent, say 20%, lower number indicates smaller output file size.
Step 4. Compress video for email.
Click the Preview button to see how the video would look like based on your settings. If satisfied, click the 
button to start compressing the video.
If you're a Mac user, why not compress your video in iMovie without any third-party tool? Developed by Apple Inc., iMovie is a free video editor that comes with all new Mac computers. It allows users to export video for email and compress it by reducing the video resolution. It’s convenient and fast, but it may not be compatible with certain formats of videos.
Steps to compress a video for email using iMovie on Mac:
It's worth mentioning that if the file size is larger than 10 MB, a warning message will appear to warn you that the email may fail to send.
Xconvert Video Compressor is a browser-based tool to make MP4, MOV, MKV, WebM video files smaller, available on computer, Android, iPhone and various devices. It allows you to manipulate the compression percentage from 1 to 100 to compress video to an exact output file size for email.
Note that it only supports compressing video to MP4 in H.264 codec, and high compression H.265 option is only available for paid subscribers. The video quality may suffer more in its single compression mode.
Steps to compress video file size for email online:
If your compressed video still exceeds email limits a bit after using one of the above methods, you can use various compression techniques to further reduce the file size.
As mentioned above, advanced video codecs such as HEVC, AV1 and VP9 can be 50% more efficient than H.264, the most common video encoder. Use Cisdem Video Compressor or cross-platform program like HandBrake to get the job done.
For high-resolution videos with a high frame rate, reducing the resolution to 720p or lower and the frame rate to 30 fps or lower can yield significant size reduction without noticeable loss in quality.
Trimming unnecessary portion or splitting your video into multiple files can shorten the duration and decrease the file size directly.
If your video is too large, like a GB file, and you don't want to trade off quality for file size, consider utilizing a cloud service like Google Drive. Upload and host your video in the cloud and share a direct link via email instead. Here are detailed instructions.
Google Drive offers 15 GB of cloud storage at no charge.
If you're using Gmail, simply try attaching the video when you create a new email, and it will upload and insert the link for you.
OneDrive provides 5GB of free storage, best work with Outlook email. The usage is basically the same as Google Drive so I won’t repeat the process.
With an iCloud Mail account, you can use Mail Drop to send large video files up to 5GB via iCloud. The video file expires after 30 days. You can use it on your Mac or iPhone:
Filemail.com is a file transfer service that enables you to send and receive large files with ease. It lets you send a video up to 5 GB without registration. Just go to https://www.filemail.com/hub, choose "Send as email", enter necessary information, add your video file, and click "Send". Note that the video file can expire in a short time.
How much your video can be compressed depends mainly on the video file itself. In my experience, if your video doesn't exceed 10 times the email attachment limit, you can compress it and still preserve good image quality. For larger files, try applying multiple compression methods to downsize the video, or use a cloud service, which may also take longer. Of all the tools, a dedicated video compressor like Cisdem should give you more control over the output size and quality, and save you time with fast compressing speed.
If you have more questions, please check out the FAQs below or leave a message in the comments section.
1. What are the specific file size limits for popular email providers?
| Maximum Video Size | |
|---|---|
| Gmail | 25 MB |
| Outlook | 33 MB |
| AOL Mail | 25 MB |
| Yahoo Mail | 25 MB |
| iCloud Mail | 20 MB (including message text) |
2. Can I zip a video to compress it for email?
You CAN, but it won't help. While there are numerous tutorials telling you to compress a video into a .zip file to shrink it, it can actually only reduce the size, if any, by 1% or less, not enough for email restraints at all. Why? Multimedia files like MP4 and MP3 are already compressed files that cannot be further compressed by simply adding them to a ZIP or RAR file. You have to re-encode the video to change the birtate, resolution, or codec, etc. to compress it.
3. How to compress a video for email on mobile?
There are several ways to compress a video for email on Android, iPhone or tablets.
Option 1: Search for video compressor in any app store and use a compression app.
Option 2: Use an online video compressor like way 3 outlined above.
Option 3: Utilize a cloud drive service or web file transfer site.
Megan has an impressive deal of experience with Mac software and has the ability to explain tech stuff in a simplified, straightforward and easy to understand way.
